Academic Regulations

› Academic Calendar
Cyprus College follows the Semester System of higher education. The academic year consists of 2 semesters, one in the Fall and one in the Spring, each 17 weeks long, inclusive of registration, holidays and final examinations. The Fall Semester begins during the first week of October and the Spring Semester begins during the first week of February. A six-week summer session is also offered beginning in June and ending in July.
› Academic Ethics

Cyprus College maintains a policy on academic ethics as part of its effort to maintain the integrity of its academic processes. Students must understand what academic integrity is and what the most common violations are. Academic honesty should be the concern of the entire Cyprus College community. Academic dishonesty involves acts which may affect the integrity of the educational process at Cyprus College. Plagiarism and cheating are examples of academic dishonesty and are unacceptable at Cyprus College. Plagiarism is presenting the work of somebody else as one’s own. Cheating in examinations is giving or receiving unauthorized help before, during, or after examinations.

The Disciplinary Committee, chaired by the College Director, takes disciplinary action in cases of proven academic dishonesty, cheating, plagiarism and unethical behaviour.

Students who fail to comply with the rules and regulations of the College may subject themselves to sanctions ranging from failure in the assigned course in which the offence occurred to suspension or dismissal from the College.

Policy on Academic Ethics
Honour and integrity are expected from all students of Cyprus College. It is expected, therefore, that behaviour that is detrimental to the College’s role as an academic institution be reported to appropriate Teaching Personnel. Plagiarism and Cheating on examinations are examples of academic dishonesty and are, therefore, unacceptable.

Plagiarism
Plagiarism is presenting the work of somebody else as one’s own. It includes the following:

  1. submission of another student’s work as one’s own;
  2. paraphrasing or summarizing without acknowledgement;
  3. direct quoting or word-for-word copying of all or part of the work of another without identification or acknowledgement;
  4. failure to acknowledge the source(s) of ideas or phrases / sentences / paragraphs taken from another person’s work;
  5. submission as one’s own work purchased, borrowed or stolen research, papers or projects.

Cheating
Cheating on examinations is giving or receiving unauthorized help before, during, or after examinations such as:

  1. collaboration before the examination when such collaboration is specifically forbidden by the instructor;
  2. any kind of collaboration during the examination, unless specifically allowed by the instructor;
  3. the use of notes, books or other aids during an examination, unless permitted by the instructor
  4. looking upon another student’s examination papers during the examination period;
  5. allowing another student to look upon one’s examination papers during the examination period;
  6. arranging for another person to take an examination in one’s place;
  7. the passing of any examination information to students who have not yet taken the examination.

Penalties and Procedures
A Teaching Personnel member may take one or a combination of the following in cases of plagiarism or cheating;

  1. requiring rewriting of a paper containing plagiarised material;
  2. lowering of a paper or project grade;
  3. giving a failing grade on a paper containing plagiarized material;
  4. giving a failing grade on an examination in which cheating occurred;
  5. lowering a course grade;
  6. giving a failure grade in course;
  7. referring a case to the Disciplinary Committee for further action that may include academic suspension or expulsion.

Teaching Personnel members are expected to report in writing to the Registrar’s Office (through their respective Program Coordinator) all the sanctions they impose, along with a brief description of the incident. In addition, if a Teaching Personnel member announces a failing grade in the course as a possible result of academic dishonesty, the student receiving such a penalty will not be permitted to withdraw from the course.

› Appeals Procedure

In the case where a student believes that the grade received is different from what was expected, he/she must exhaust all possibilities of resolving the problem with the pertinent instructor first. If this does not lead to a resolution, the student may appeal against the grade by filing a petition with the Office of the Registrar.

The Registrar will inform the Program Coordinator of the petition and the Program Coordinator will exhaust all possibilities to resolve it individually with the student and the Teaching Personnel member in question, and reach a decision. In case a resolution is still not reached and that a second grading is needed, the Program Coordinator will assign the grading to another instructor. In case of a large discrepancy between the two grades, the average of the two will be assigned to the student. Changes of grades resulting from an appeal require the endorsement of the College Director.

For a petition to be reviewed, a student must appeal within four (4) weeks from the date the results are announced.

*The petition applies/concerns the final examination only.

The fee for the petition is 34 euros

› Assignments-Examinations

Besides the final exam, Instructors are expected to give at least one additional major exam or its equivalent during any given semester, at a time they feel appropriate, according to the assessment scheme that appears on the course syllabus/course outline.

They are also encouraged to give students quizzes and homework assignments, so that students can get a better grasp of the semester’s material.

Instructors should encourage students to undertake research projects requiring use of the Cyprus College Library. The Program Coordinator oversees the preparation of examinations.

› Cancellation of Courses
Courses may be cancelled by the College before the first day of classes due to insufficient enrolment.
› Change of Grade

Once grades have been submitted to the Registrar’s Office no changes are allowed, unless an instructor completes a Grade Change form, in which he/she explains that a legitimate error has been made in the calculation of a student’s grade.

› Change of Name, Address and Major
It is the responsibility of every student to notify the Registrar’s Office of any changes in name, address or major. In case of a change of major the student must get approval from his/her advisor.
› Class Attendance

It is expected that students will attend all class sessions scheduled for the courses for which they have registered. Rules for absenteeism are established and administered individually by Teaching Personnel. In general, absences from class and/or laboratories will affect the final grade. In cases of personal or medical emergency, the student has to receive permission for absence from classes from his professor. In any case, students are responsible for making up missed course work.

Class Rosters
It is compulsory that Teaching Personnel members take absences at the beginning of each lecture. At the beginning of every semester a Class Roster is given to every Teaching Personnel member by the Registrar’s Office. Class Rosters are also used as Attendance Lists which must be clearly completed and submitted to their Program Coordinator along with the Grade Lists. A detailed analysis of the assessment of each student is also indicated on the Class Rosters. Teaching Personnel must also submit all graded Final exams.

› Classification of Students

Student classification as freshman, sophomore, junior or senior depends upon the number of ECTS successfully completed. The ECTS for each classification are:

0-60 Freshman
61-120 Sophomore
121-180 Junior
181 or more Senior

 

On the basis of semester hour load, a student is classified as part-time or full-time during the academic year.

Full-time
A full-time student is one who is enrolled for 30 ECTS or at least 30 ECTS semester hours during a Fall or Spring Semester and 15 ECTS during the Summer Session.

Part-time
A part-time student is one who is enrolled for less than 30 ECTS during a Fall or Spring Semester and fewer than 15 ECTS during the Summer Session.

› Complaints Policy
In the event that a student wishes to file a complaint, he / she must first orally file this with the program coordinator, who will then forward the complaint to the College Director. The Director will immediately request a meeting with the complainant to resolve the complaint. If after the meeting with the Director the complaint is not settled then the complainant has the right to submit his / her complaint in writing to the Disciplinary Committee of the College which will address the issue. The committee, based on the complaint, will be able to call the complainant, as well as all those involved, to give their own version in order to be able to reach a decision on the matter. The Disciplinary Committee consists of the Director of the College, two members of the teaching staff and the students’ representative. The coordinator of the program, in which the complainant studies, will participate as an ex-officio member. Issues that may be accepted for consideration by the disciplinary committee may include a student’s quarrel with a member of the teaching staff, sexual harassment, but also issues of quality of the education provided, as well as issues of student rights which may arise from any breach of College regulation.
› Confidentiality of Student Records
Cyprus College regards the student’s academic record as a matter of confidence between the student and the College. The contents of the academic record may be revealed only after the written permission of the student. Teaching Personnel and administrative officers of Cyprus College may be furnished a student’s transcript for purposes to do solely with internal College requirements and government agencies as required by law.
› Courses on a Pass-Fail Basis

Students in good academic standing may choose up to 24 ECTS of credit towards a degree to be graded on a pass-fail basis for a Bachelor’s Degree and 12 ECTS for a Diploma. A student may be allowed to take a maximum of two courses on a pass/fail basis per academic year. Courses in a student’s major and those considered as correlated to his major, cannot be taken as pass/fail. Ιn the case of a pass-fail basis only a grade of F will be computed into the G.P.A. Students must notify the Registrar’s Office of their intention to take a pass/fail course within the first two weeks of a seventeen-week semester, or the first week of a six-week session.

Pass/Fail Form

› Diplomas – Ηigher Diplomas - Degrees

Diploma
The Diploma requires 120 ECTS and can be completed over a period of 2 years.

Higher Diploma
The Higher Diploma requires 180 ECTS and can be completed over period of 3 years.

Bachelor’s Degree
The Bachelor degree requires 240 ECTS and can be completed over a period of 4 years.

› Εuropean Credit Transfer System - ECTS
The ECTS (european system) represents the work load and defines the learning outcomes of a given cource or program.
› Grading Policies

Teaching Personnel members are responsible to explain to the students all matters concerning grading.

Teaching Personnel members are advised to be fair in grading irrespective of the pressure they might receive from some students. Grades reflect student performance which is measurable, and are easy to understand by students.

Averaging Grades
A Grade Point Average (G.P.A.) is determined for each student at the end of each semester. The grade point average (G.P.A.) is computed by multiplying the number of credit hours of each course by the grade points equivalent to the letter grade received and then adding them. The sum total is then divided by the total number of credit hours for which the student has received a grade. Grades reported as I, W, P or AU are not computed in the average.

Change of Grade
Once grades have been submitted to the Registrar’s Office no changes are allowed, unless an instructor completes a Grade Change form, in which he/she explains that a legitimate error has been made in the calculation of a student’s grade.

Grade Report
Grade reports are issued at the end of every semester and sent via sms to all students.

Grade Rosters
Grade Rosters are prepared by the Teaching Personnel members and are submitted to their Program Coordinator and thereafter to the Office of the Registrar. The Program Coordinator reviews the Grade Rosters.

Grades allocated for class participation, mid-term exams, assignments, final exams etc., are consistent with information provided on the course syllabus/outline.

The grades are announced to the students via sms.

› Grading System

The grading system used by Cyprus College is as follows:

The grade I is awarded to a student who has maintained satisfactory performance in a course but was unable to complete a major portion of course work (e.g. term paper or final exam) and the reasons given are acceptable to the instructor. It is the responsibility of the student to bring pertinent information to the instructor to justify the reasons for the missing work and to reach an agreement on the means by which the remaining course requirements will be satisfied. A student is responsible, after consulting with the instructor, for fulfilling the remaining course requirements within the first four weeks of the following semester for which an ‘I’ was awarded. The instructor may extend the existing incomplete grade to the next semester. Failure of the student to complete work within this specific time-limit will result in an F which will be recorded as the final grade.

The grade W indicates withdrawal from the course before the specified time as explained in the withdrawal policy.

Grades of P will not be computed into a student’s cumulative grade point average but will count towards graduation credits.

Grades of F will be computed into the student’s cumulative grade point average.

Students enrolling for an Audit must designate their intent to enrol on an Audit basis at the time of registration. Students registering for a course on an Audit basis receive no credit.

Grades for courses taken at another College do not enter into the computation of the cumulative grade point average.

Letter Grade Grade Meaning Grade Points Percentage Grade
A Excellent 4.0 90 and above
B+ Very Good 3.5 85-89
B Good 3.0 80-84
C+ Above Average 2.5 75-79
C Average 2.0 70-74
D+ Below Average 1.5 65-69
D Poor 1.0 60-64
F Failure 0
I Incomplete 0
W Withdrawal 0
P Pass 0
AU Audit 0
› Graduation Ceremony
Students, who wish to attend the annual Graduation and Awards Ceremony of the College, must file an application with the Office of Student Affairs. Students graduating at the end of the Fall Semester are allowed to attend the Spring Graduation Ceremony. Students who are expected to graduate in the Summer Session are allowed to take part in the Graduation Ceremony immediately preceding.

Degrees are not awarded at the Graduation Ceremony. Participation in the Graduation Ceremony does not imply that the student has completed graduation requirements.

› Graduation Honours
Graduating students are identified for high academic achievement as follows:
SUMMA CUM LAUDE
final G.P.A. of 3.85-4.00
MAGNA CUM LAUDE
final G.P.A. of 3.65-3.84
CUM LAUDE
final G.P.A. of 3.50-3.64

To be eligible for honours, students must complete at least 60 ECTS at Cyprus College. Only ΕCTS gained at Cyprus College are considered in determining eligibility for such honors.

› Graduation Requirements-Degree Issuance

Criteria for graduation
In order to qualify for graduation a student must fulfill the following:

  1. Complete the requirements of the major program as specified in the Bulletin.
  2. Complete the required ECTS of the program
  3. Maintain a cumulative G.P.A. of at least 2.00 for all ECTS taken at Cyprus College.
  4. Settle all financial obligations to the College before certification for graduation is granted.

Degree Issuance Application

All eligible students for a Degree Issuance will be informed by the Office of the Registrar in order to file an application. A fee is due at the time of application. (Degree Application Fee €60).

The application must be submitted as follows:

·        Fall Semester: Last week of November

·        Spring Semester: Last week of April

·        Summer Session: Last week of June

The college will not be responsible for the degree issuance of any student who fails to submit the application on time.

For questions please contact the Office of the Registrar:

Contact Phones: +35722713014 /+35722713165Email: [email protected]

› Language of Instruction
Greek is the language of instruction at Cyprus College. The language of instruction of each educational program is indicated on the relevant documents submitted to the Ministry of Education and Culture for registering the involved educational program.
› Dean’s List

The Dean’s includes students who have achieved a G.P.A. of 3.5 or better within a single semester and who were registered for at least 30 ECTS of credit (excluding grades of P).

Dean’s List Honors are awarded as follows:

First Honours 3.85-4.00
Second Honours 3.65-3.84
Third Honours 3.50-3.64

Students who receive grades of D or F are not ineligible for honours that semester.

› Maximum Course Load

Regular Semester
The normal course load for an undergraduate student is 30 ECTS. To qualify for this load a student must have either a 2.0 cumulative grade point average or a 2.0 grade point average in the previous semester or Summer Session.

Summer Session
The normal course load during the summer session is 15 ECTS.

› Probation
Any student, whose cumulative G.P.A. falls below C or its equivalent (2.0 G.P.A.), is placed on probation. A student who remains on probationary status for two consecutive semesters faces possible dismissal from the College.
› Registration
The office of the Registrar announces detailed information regarding registration prior to each semester. Students must meet their Academic Advisors for advice/consultation prior or during the designated registration period. Provided students have settled their financial obligations upon registration, they receive a personal timetable, which they can change depending on availability during the Add/Drop period (during the first two weeks of classes).
› Repetition of Work
If a student repeats a course, the new grade will be included in the student’s cumulative grade point average. The grade previously earned will not be included in the student’s overall grade point average, although it will be listed on the student’s permanent academic record and transcript.
› Student's Rights and Responsibilities

Preamble
Existing for the pursuit of knowledge, academic institutions should encourage students to enlarge their capacity for critical judgment and to engage in a sustained and independent search for truth. In this respect, free inquiry and free expression are essential when appropriate to the mode of instruction. Scholars have rights and responsibilities deriving from their highest standards. As members of this community, students have the duty of exercising and cherishing the freedom to learn. Therefore, appropriate opportunities in the classroom, on the campus, and in the larger community should prevail for such a purpose. This document enumerates some conditions conducive to freedom of learning. Students should exercise their rights with maturity and responsibility. The advance advancement of higher learning should be the obligation of all members of the academic community. The College has a duty to develop policies and procedures which safeguard academic freedom. In consonance with this social process, the student’s rights and privileges as citizens or residents of Cyprus shall not be abridged.

Academic Advice
Students have the responsibility to seek academic advice throughout their enrolment at this College. To meet this responsibility, they have the right to reasonable access to professional advice relative to all segments of their academic programs and to their career goals related to those academic programs. From academic major advisors students should expect advisement relative to the appropriate selection of major and support courses and of General Education courses related to their goals and interests, and matters relating to most College, and all school department regulations and procedures. From other appropriate College offices students should expect advice on matters relating to state and College regulations and procedures. Students have the responsibility to consult the requisite catalogues, schedules, and handbooks for rules and regulations concerning their major and support courses.

› Transcripts of Academic Record
A student may request an official transcript of his/her record by completing an application at the Registrar’s Office or by writing directly to the Registrar’s Office. All official transcripts issued by the Registrar’s Office bear the signature of the Registrar and the official Cyprus College seal. Transcripts released directly to a student bear the stamped designation “ISSUED TO STUDENTS”.

No partial transcript will be issued and no transcripts will be issued to students who have outstanding financial obligations to the College. A fee of €5 is charged for every copy of the transcript and must be paid in advance.

› Withdrawal

Withdrawal from Courses
Α student has the responsibility to officially withdraw from a course which he or she does not intend to complete. A student must complete the official “withdrawal Form” and submit it to the Office of the Registrar. Students who withdraw from a course before the dates listed below will receive a grade of “W” which will not affect their G.P.A.

Students receive no credit for courses they choose to withdrawal from.
All withdrawals are subject to the tuition refund policy listed below:

Fall & Spring Semester

Time of withdrawal Tuition Charged
Before classes start 0%
During 1st Week of Classes 20%
During 2nd Week of Classes 30%
During 3rd Week of Classes 50%
During 4th Week of Classes 75%
After the 4th Week of Classes 100%

 

Summer Session

Time of withdrawal Tuition Charged
Before Classes Start 0%
During the First 3 Days of Classes 20%
During the Second 3 Days of Classes 50%
After the Seventh Day of Classes 100%

 

Withdrawal from College
Students wishing to withdraw from the College must file a “withdrawal Form” at the Office of the Registrar. It is the student’s obligation to complete this final procedure. Failure to do so leaves the student liable for all of the current semester’s tuition and fees and will result in grades of ‘F’ being assigned automatically to the student’s courses.

Withdrawal Procedure
a. Withdrawal initiated by student. A student has the responsibility to officially withdraw from a course which he or she does not intend to complete. A student must complete the official withdrawal form and submit it to the Registrar’s Office.
Students who withdraw from a course before the dates listed below will receive a grade of ‘W’ which will not affect the student’s G.P.A.

  • Fall and Spring Semesters: End of tenth week of classes
  • Summer Session: End of third week of classes

Students who do not file for withdrawal with the Registrar’s Office within this time will continue to be registered for the course(s) and if they have not completed the requirements of the course(s), will be assigned an F as a final grade.

b. Withdrawal initiated by the Instructor. An instructor may request withdrawal of a student from a course because of non-attendance and/or inappropriate registration (the student not meeting the necessary course prerequisites). The instructor must inform the Registrar’s Office for such withdrawal. Withdrawal initiated by the instructor can be done before the tenth week of classes for Fall and Spring Semesters and before the third week of classes for Summer Session.

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